I.     LEAVE ACCRUAL TABLE (pdf file - must have Acrobat Reader to view and print).

II.    P&P Manual 200-01 - Attendance, Time Reporting, and Leave Accrual Records.

Excerpt from P&P 200-01

LEAVE ACCRUAL RECORDS

Vacation and sick leaves are accrued based on the leave accrual codes established on the Personnel Action Form (PAF). Leave code is established by the department when an appointment is initially set up. For staff employees thereafter, the Payroll/Personnel system will re-derive the leave code on the appointment.

The Payroll/Personnel system re-derives the leave code for all staff employees during month-begin periodic maintenance that is usually done on the third working day of every month. The Payroll/Personnel system does not re-derive the leave codes for Academic employees.

Re-derivation of leave codes for staff employees is done once a month based on the employee service credit (ESC) and prior service months recorded on the employee database (EDB). ESC is recorded on the EDB once a month based on the hours on pay status. To earn 1 month ESC, an employee has to be paid 50 percent or more.

The following indicates the rate at which vacation and sick leaves are accrued by the employee for an appointment.

LEAVE ACCRUAL CODES INTERPRETATION
 

Leave Code	Vacation Hours/Month	Vacation Maximum	Sick Hours/Month	Sick Maximum
A and G	10	240	8	Unlimited
B and H	12	288	8	Unlimited
C and J	14	336	8	Unlimited
D and K	16	384	8	Unlimited
E	16	384	None	None
F	None	None	8	Unlimited
N	None	None	None	None

A full-time employee shall not accrue vacation in excess of an amount specified for his/her leave code on the chart above. Vacation hours earned above the maximum is lost and should not be re-instated. Leave taken is always subtracted first before leave accruals are credited. There is no maximum on the amount of sick leave that may be accrued by the employee.
 
 

ASSIGNMENT OF LEAVE ACRUAL CODES FOR STAFF EMPLOYEES

NOTE: Non-represented staff (99), HX, IX, LX, NX, RX, and TX starts accruing vacation leave at zero percent (0%) threshold if eligible. Sick Leave accrual starts at 50% for all employees if eligible.

Represented staff covered by CX, EX, K5, PA, and SX have to work 50% in a month before vacation and sick leave can be accrued if eligible.

1. Service includes staff and academic service at the University. Service for the State of California (including Hastings College of Law), the Department of Energy Laboratories and the California State University; and military leave from the same institutions.
2. Former Executives, Administrative and Professional Staff (A&PS) with hire dates prior to 7/1/96 grandfathered with new leave accrual codes.

ASSIGNMENT OF LEAVE ACCRUAL CODES FOR ACADEMIC EMPLOYEES

Note: Academic Employees vacation and sick leave accrual starts at 50% threshold.