How to process development awards

HOW TO PROCESS STAFF DEVELOPMENT AWARDS (Only Non-Represented Staff employees are eligible for Development Awards)

After the approval of a development award (seminar, conference, undergraduate and graduate courses), do either of the following and forward them to the Accounting office:

To pay the employee or the company hosting the seminar: Prepare and submit form 5 to the Accounts Payable unit.

If reimbursement is for Travel expenses: Prepare and submit Travel Expense Voucher through iTravel.

If payment has already been made and you just want re-imbursement to the departmental FAU where the original charge was made, do the following:

Prepare and submit a form 5 to the Accounts Payable unit and attach a copy of the original document used when payment was requested (form 5 or travel expense voucher).

Account Numbers to be used on Form 5 check requests:

Central Funding - 780180 - Train & Dev -Awards (A credit will be given to you on account # 780170)

Departmental Funding - 780160 - Train & Development (Non-Payroll, Non IAP)

For Questions and Answers about Section 127 Educational Assistance Plan, log on to: http://accounting.ucr.edu/dawardqa.htm.

HOW TO PROCESS STAFF RECOGNITION AND DEVELOPMENT PROGRAM (SRDP) AWARDS (effective July 1, 2005) - r12/2007

Note: The Incentive Award Program (IAP) was discontinued on 6/30/2005. Only non-represented employees are eligible for SRDP.

After the approval of SRDP award, do the following:

Use PPS time reporting screen, EDFT (One-Time Payment) and enter the following:

o Full Accounting Unit (FAU) employee is paid from.

o Title Code

o Amount

o Pay Period End Date

o Description of Service (DOS) Code

When SRDP payment is funded from the SRDP pool, use these DOS codes:

SRD - Staff Recognition and Development Award

Note: The use of DOS codes IIA, TIA and PDA has been eliminated as of 6/30/2005.

When SRDP payment is funded from the departmental fund, use

SPA - Special Performance Award

Note: SRDP awards are supplemental wages that are subject to Social Security (OASDI) and/or Medicare taxes if applicable. The Federal and State taxes withholding will occur as follows:

-When paid separately, Federal tax would be withheld at 25% and State tax would be withheld at 6%.

- When SRDP payment is combined with regular wages for the current month, Federal and State taxes would be withheld at the graduated rates per marital status and allowances claimed on the W4.